Position: Development Assistant - Temp

February 2014

Position Summary

This position will provide administrative support for the Assistant General Manager–Development, the Director of Development, and the Director of Charitable Gift and Estate Planning.  

The Assistant must be a highly organized and extremely detail-oriented individual with good communications skills and a calm, pleasant manner.  He/she must write well, be able to meet deadlines, and work independently and proactively within a large organization.  In addition, this individual must have the necessary poise, discretion, and judgment to work well with high level Board members, senior management, colleagues and support staff.  Flexibility and a good sense of humor are also a must.

Primary Responsibilities

  • Organize cultivation activities, including calling/e-mailing invitations, confirming guests, vouchering and delivering tickets, making restaurant reservations, place- carding tables, and updating Tessitura records after the event.
  • Update records in Tessitura; handle mailings.
  • Schedule appointments and make follow-up telephone calls.
  • Help prepare gift agreement letters and contracts.
  • Track prospect identification and follow up.
  • Process gifts and pledges from Patrons for submission to the Finance Department.
  • Process honorary and memorial donations for submission to the Finance Department.
  • Process invoices, purchase orders and expense reports; maintain budget.
  • Administrative tasks such as answering phones, making car/restaurant reservations, preparing photocopies, opening mail, and organizing meetings.
  • E-mail ticket orders to Customer Care; make trips to 585/Box Office and handle ticket exchanges.
  • Other duties as assigned.

Qualifications and Skill Requirements

  • College degree required
  • Experience working in an office
  • Strong computer database and spreadsheet skills. Knowledge of Tessitura or Raiser’s Edge a plus
  • Good writing and proofreading skills

To Apply:

To apply please send your resume to resumes@metopera.org.

E-Mail (Preferred): resumes@metopera.org